Data protection privacy notice
The council also has a privacy statement which is a general document about how we approach data protection and is available on the council's website or on request from dpa@clarecoco.ie
In order to provide services in relation to data protection legislation we will be required to collect, process and use certain types of information from people applying/making requests under the legislation. Depending on the request being made the information sought may include 'personal data' as defined by the Data Protection Acts and by the General Data Protection Regulation (GDPR) and/or the Law Enforcement Directive (LED) and may relate to the personal circumstances of you (as applicant).
1.0 Legal basis for the processing of personal data
The General Data Protection Regulation (“GDPR”) came into effect in May 2018. An accompanying Law Enforcement Directive (LED), which establishes data protection standards for the processing of personal data by competent authorities for the purposes of the prevention, investigation, detection and prosecution of criminal offences and the execution of criminal penalties was also transposed into Irish law by the Data Protection Act, 2018.
Although the GDPR is directly applicable as a law in all Member States, it allows for certain issues to be given further effect in national law. In Ireland, the national law, which, amongst other things, gives further effect to the GDPR and the LED, is the Data Protection Act 2018 (DP Act) which came into force on 25/5/18.
The lawful basis for processing your data in connection with the exercise of data rights is under Article 6(1)(c) of the GDPR – it is necessary in order to comply with a legal obligation to which the controller is subject – GDPR, the LED, the Data Protection Act 2018.
2.0 Types of Personal data required and how your personal data will be used/processed
A person may make a request for access to their personal data or to exercise other personal data rights. To assist with the making of data requests, we have provided sample letters which can be used to send us any such requests and these are available in hardcopy from the council or from the Council’s website www.clarecoco.ie. These are sample letters only, you may make requests to exercise your rights in whatever way you please.
Types of data provided by persons making requests can include name, address and contact details (phone, email) and description of the personal data issue. Personal data supplied by persons making requests or exercising their rights under the personal data legislation or submitting queries etc. in relation to it, are processed and shared only for those purposes and in accordance with the relevant sections of the legislation.
3.0 Recipients of the personal data
In order to process your data request, your request will be shared with other departments or associated companies of Clare County Council and with any relevant third parties (e.g. county solicitor’s office, relevant contractors or companies) that may be associated with your application. Where a requester makes a complaint to the Data Protection Commission all necessary records must be supplied to that office in order for them to process the complaint.
4.0 The records retention periods
Records in relation to data requests are held for 7 years under the Local Authority National Records Retention Policy as amended by the LGMA issued retention schedules for local authority records 2018 – 2023. After that, they are securely destroyed.
5.0 Your data rights
You have the right to request access to personal data held about you, rights of rectification and erasure, rights of restriction and objection and rights of portability. To exercise these rights please see details in the attached link and the sample application forms on our website or available on request from the Data Protection office, see contact details below).
Please note that to help protect your privacy, we take steps to verify your identity before granting access to personal data. Further details can be obtained from Clare County Council’s website.
To exercise these rights or if you have any questions on data protection compliance, you should contact Clare County Council Data Protection Officer at the following address: Data Protection Officer, Clare County Council, Áras Contae an Chláir, New Road, Ennis, Clare V95 DXP2, Telephone number: (065) 6846405 or email: dpa@clarecoco.ie.
6.0 Right of complaint to the Office of the Data Protection Commission
If you are not satisfied with the outcome of the response you received in relation to your request or in relation to exercising your data rights, then you are entitled to make a complaint to the Data Protection Commission who can investigate the matter for you. The Data Protection Commission’s website is: www.dataprotection.ie.
Contact number: (01) 7650100 or 1800437737
Email: info@dataprotection.ie
Postal address:
Data Protection Commission,
Canal House,
Station Road,
Portarlington,
Co Laois,
R32 AP23.
Page last reviewed: 25/04/23
Content managed by: Corporate Services Department
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