Photography and Videography Privacy Notice

1.0 Purpose of the Council processing images via photography and videography

Personal data is gathered by the taking and using of photos and videos in order to promote activities the council is involved in. The council is obliged to protect such personal data in accordance with the Data Protection Act 2018 and the provisions contained in the General Data Protection Regulation (GDPR). The purposes of the processing of personal data is to:

• Publicise and promote Council activities that are in the interests of communities and in the public interest generally, such as workshops, consultations, community events, training events, tourism events, arts and library events, official openings, public events and programme launches. The publication of the images could be via press releases, articles, annual and other council reports, promotional material, on the Council’s website and on social media.
• Comply with an obligation to a funding agency.

2.0 Legal bases for the processing of personal data

The legal bases to process personal data in the case of photography/videography is the following:

• Article 6(1)(e) of GDPR: The processing is necessary for the performance of a task carried out in the public interest or in the exercise of an official authority vested in Clare County Council, namely the Local Government Act, 2001 as amended, sections 63 to 67; or
• Article 6(1)(a) the data subject has given consent to the processing of his or her personal data for one or more specific purposes;

In cases where consent is the legal basis for the processing, the data subject shall have the right to withdraw his or her consent at any time. The withdrawal of consent shall not effect the lawfulness of processing based on consent before its withdrawal. Prior to giving consent, the data subject shall be informed thereof. It shall be as easy to withdraw as to give consent.

3.0 The categories of personal data concerned

Personal data processed:

• Images of persons (still and moving), audio/voice recordings, names of persons and affiliate organisations if any; signatures.  

4.0 Processing and recipients of the data

In the first instance, access to the data is limited to authorised personnel dealing with photos/videos within the relevant department of Clare County Council, and to a photographer/videographer who may be engaged by the council.  

Data is shared with the following recipients:

• Images and names may be published in print, broadcast, digital and other media and on social media;
• Images and names may be published in Council reports and promotional material;
• A processor (photographer/videographer) may be engaged by the Council, in which case a data processing agreement will be in place.
• It is sometimes a requirement of funding agencies to submit photographs that demonstrate the community participation in the event for which funding was provided. In this case, the government funding agency/department may be sent photos.

Access requests shall be processed in accordance with the Data Protection Act 2018, the GDPR and the Council’s data protection policies and procedures.

There are no plans to transfer the personal data to a third country or international organisation.

5.0 The retention period for the data

Clare County Council subscribes to the national policy for retention and destruction of Local Authority records.

6.0 Data subjects have a range of data rights

• Right of access by the data subject
• Right to rectification
• Right to erasure (‘right to be forgotten’)
• Right to restriction of processing
• Right to data portability
• Right to object and automated individual decision-making

The Council’s data access request policy and procedures are available on http://www.clarecoco.ie/ or please contact dpa@clarecoco.ie.

7.0 The right to lodge a complaint with the supervisory authority

If you are not satisfied with a decision on your request for access to data or have concerns about personal data processing, you have the right to make a complaint to:

Data Protection Commission,
Canal House,
Station Road,
Portarlington,
Co. Laois,
Ireland.

Before doing so it is recommended that you contact Clare County Council (dpa@clarecoco.ie) to establish the circumstances. We may be in a position to resolve the problem in a timely manner. 

The Data Protection Commission website www.dataprotection.ie has further details and the forms that are required to be completed if you wish to raise a concern or make a complaint.

8.0 Contact details for the data controller and data protection officer 

The identity and the contact details of the controller:

Clare County Council,
New Road,
Ennis,
Co. Clare

Telephone: (065) 6821616
Email: customerservice@clarecoco.ie
Website: www.clarecoco.ie

The contact details of the data protection officer:

Data Protection Office
Telephone: (065) 6846405
Email: dpa@clarecoco.ie

Page last reviewed: 17/10/23

Content managed by: Corporate Services Department

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